GDPR Privacy Notice – Direct Job Applicants

Overview

At Williams we take our obligations to protect your privacy seriously. The General Data Protection Regulation, incorporated in the UK by The Data Protection Act 2018 (the Act), requires us to provide you with important information on how we collect and use your personal data.

Your data is processed by Williams Motor Co. (Holdings) Limited, whose principal business address is 2 Vincent Way, Raikes Lane, Bolton, BL3 2NB. For the purpose of the Act, this company is defined as a data controller and the data controller’s lead on data protection is John Penney, Director of Finance and can be contacted using the below details

In line with GDPR we can only process your data if there is a legal basis for doing so.We rely on two legal bases for processing your data, being:

Your consent, which you can withdraw at any time (although without this we cannot process your application further)
Our legitimate business interests

We must also specify the purposes for processing your data. The only purpose for processing your data is to progress and assess your application to join the company.

We need to inform you of other parties who we may share your data with. Internally we need to share your data with the person(s) overseeing the recruitment process and managers who may conduct interviews or who otherwise might be involved in the selection process. If colleagues are to be involved in the recruitment process, certain, limited data may be shared with them. Externally, we may use the contractors or individuals listed below to process your data.Any contractors with whom we share data about you, or who generate data as a result of our request, will be required to delete your data as soon as they have concluded the service provided to us.

Companies (net assess international) who provide candidate assessment services (e.g. psychometric profiling).
Companies who undertake background screening for us (e.g. credit checking agencies, criminal checking bureaux if applicable).
Academic institutions (Universities, colleges, etc.) in validating information you have provided
People you have named as willing to provide a reference in support of your application.

We do not transfer any of your data outside of the EEA.

Privacy right

Importantly, you have a number of rights with regard to the data we hold about you. For example, you can request access to your data, and can require that we rectify or erase it. Your requests will be properly considered. However, this does not automatically mean that we will agree to your request, as we may have other obligations that outweigh your rights. For example, we may be required to justify why we have not offered someone a role.

In the event that you are offered and accept a role with us, we will inform you of how your data will then be processed. Data from the recruitment and selection process may be retained as part of wider employee data held on you.

In the event you are not offered a role, or you are offered a role but decline (or otherwise do not become an employee of the Company), we will delete such personal data that is no longer required for our legitimate business purposes, unless you have told us that you wish us to retain your data in the event other opportunities may become available for which you may be considered. This being the case, we will retain your data for this purpose for up to 12 months.

The legislation covering data protection is quite complex. We have tried to keep this document brief and clear to help you understand your rights in respect of the personal data that we process. Should you require further information or in the event that you are not content with how we are managing your personal data, please contact John Penney using the contact details supplied.

You should also be aware that you have the right to lodge a complaint with the UK’s independent data regulator, the ICO, see details below.

Website:https://ico.org.uk/concerns

ICO helpline: 0303 123 1113

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2 Vincent Way, Raikes Lane, United Kingdom, BL3 2NB

Reg. Company Number: 597708

VAT Reg. No. GB 732 5259 39

Financial Disclosure

Williams Motor Co (Holdings) Ltd is an Appointed Representative of Automotive Compliance Ltd, who is authorised and regulated by the Financial Conduct Authority (FCA No 497010). Automotive Compliance Ltd’s permissions as a Principal Firm allows Williams Motor Co (Holdings) Ltd to act as a credit broker, not as a lender, for the introduction to a limited number of lenders and to act as an agent on behalf of the insurer for insurance distribution activities only.

We can introduce you to a selected panel of lenders, which includes manufacturer lenders linked directly to the franchises that we represent. An introduction to a lender does not amount to independent financial advice and we act as their agent for this introduction. Our approach is to introduce you first to the manufacturer lender linked directly to the particular franchise you are purchasing your vehicle from, who are usually able to offer the best available package for you, taking into account both interest rates and other contributions. If they are unable to make you an offer of finance, we then seek to introduce you to whichever of the other lenders on our panel is able to make the next best offer of finance for you. Our aim is to secure the best deal you are eligible for from our panel of lenders. Lenders may pay a fixed commission to us for introducing you to them, calculated by reference to the vehicle model or amount you borrow. Different lenders may pay different commissions for such introductions, and manufacturer lenders linked directly to the franchises that we represent may also provide preferential rates to us for the funding of our vehicle stock and also provide financial support for our training and marketing. For used vehicles we will receive a fixed commission for introducing you to lenders which is calculated by reference to the vehicle or as a percentage of the amount you borrow. But any such amounts they and other lenders pay us will not affect the amounts you pay under your finance agreement, all of which are set by the lender concerned. If you ask us what the amount of commission is, we will tell you in good time before the Finance agreement is executed. All finance applications are subject to status, terms and conditions apply, UK residents only, 18’s or over. Guarantees may be required.

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